Program
Ver# Last update
Budget Acctg (C-Isam):
5.44 June 2024
Budget Acctg (Postgres):
8.27 Aug. 2024
Cemetery Records:
5.6 Feb. 2020
Court:
22.1 July 2023
Fixed Assets:
3.3 March 2016
Payroll:
25.2 Feb. 2024
Receipting (C-Isam):
2.51 Feb. 2024
Receipting (Postgres):
7.51 Feb. 2024
Utility Billing (C-Isam):
6.11 Feb. 2024
Utility Billing (Postgres):
7.51 Feb. 2024
Utility ACH:
2.5 Jan. 2024
Work Orders (C-Isam):
2.51 Feb. 2024
Work Orders (Postgres):
7.51 Feb. 2024
The software version is displayed at the top of your software's Main Menu. If you do not have the most current version of the software please email or call and request it. Click below to send an email.
Send email
Recent changes in above versions include:
Budget Acctg:
Aug. 2024
Postgres version only:
The vendor screen's "1099 Type" drop-down selection's verbiage was changed to better describe the choices as well as add a new choice titled "Attorney Comp (NEC)". This new choice works the same as the "Nonemployee Comp" option and was added just for clarity.
June 2024
C-Isam version only:
If building a check register "csv" file, the vendor's name was not outputted into the file. This has been fixed.
The vendor screen's "1099 Type" drop-down selection's verbiage was changed to better describe the choices as well as add a new choice titled "Attorney Comp (NEC)". This new choice works the same as the "Nonemployee Comp" option and was added just for clarity.
May 2024
C-Isam version only:
The ‘Registers’ report was changed to have a “Vendor Order” option. For example when running a check register and this option is marked, the checks will be in vendor name order (instead of check# order) which could be helpful in certain circumstances. This feature was already in the Postgres version.
The Adjustments/JE posting program was changed to have the command “Delete All Lines” (under the “Delete” command). Before, if needing to remove posting lines they had to be deleted one line at a time. Now all lines can be deleted with one key stroke. This feature was already in the Postgres version.
When running a Detail Ledger report user may enter up to three acct# ranges. The program was changed to have spyglass icons for each range so that user may optionally do a “LookUp” to help display/select acct#s. This feature was already in the Postgres version.
Both versions:
The Manual Check and Adjustments/JE posting programs were changed to be consistent with other posting programs so that the “Save” command re-displays any line being edited back to the top. Before, clicking on “Save” while editing a line saved the edited line as well as the entire screen and cleared the screen. Now, a line being edited will be re-displayed back to the top and user can then click on “Save” again (after reviewing the screen) to save all lines and clear the screen.
April 2024
Postgres version only:
Under Reports is a new 1099 correction program. The program allows user to view original 1099 info and enter corrected values and then print corrected forms and build a new corrected e-file.
Feb. 2024
Budget programs re-compiled using C++ 12.0.1.
Jan. 2024
The 2023 1096 transmittal form was changed moving the "form type" boxes up and to the right. The program was changed to align to the new format.
Nov. 2023
One use of the Manual Check program is to void an existing check. When this is done the program displays the existing records before allowing user to click on "Void Ck". There was a problem however if the records being displayed came from an AP run and the AP Mo-Yr and DR Mo-Yr were different. When the Mo-Yrs are different the records did not display if the AP Mo-Yr was different than the logged-in Mo-Yr. The program was changed to use only the DR Mo-Yr (the Mo-Yr the check was written) in order to decide whether a check entries should display. In other words the AP Mo-Yr now has nothing to do in deciding which records should display.
Oct. 2023
Postgres Only:
Added new "Import Adj" in to the Adjustments/JE program to auto-import adjustment records.
Added an alternate 'csv' format for Wells Fargo in the Registers "Bank Pay Positive" routine.
Sept. 2023
Postgres Only:
Previously on the "Options-General" screen were four ranges of Beg/End Fiscal Periods. Most would have 07 and 06 meaning your fiscal year begins in July and ends in June but if you had 01 and 12 it means your fiscal year begins in Jan and ends in Dec. In the past one user had a fund that had a different range of fiscal periods than the rest of their funds so there was a need to have multiple ranges. That need has gone away so the program was changed to have only one range.
If a report format or budget prep file was being imported (in Manage Database) and the format# or prep# to the left of .csv was not two digits, the file created was not accessible. The program was changed to handle this situation.
Aug. 2023
Postgres Only:
The "12 Month Report" found under Financial Reports only used the first report format in the drop-down list. The program was fixed to use the report format# selected.
July 2023
Postgres Only:
Spaces are now allowed in Postgres user and database names.
April 2023
Postgres only:
Under Financial Reports is a new routine titled "Recalculate All Auto-Entries". This routine recalculates the single-sided auto-entry to the fund balance account that keeps the Balance Sheet in balance (assuming your report formats are set up to have total assets = total liabilities/fund balance). This is handy should a past report format setup error have caused the Balance Sheet to be out of balance or if a Balance Sheet was not run for a past month.
C-Isam Only:
1- The Bank Reconciliation report was changed to include the vendor name with outstanding checks. How much of the name will fit can be controlled by changing the font size or orientation. Depending upon whether vendor names are all upper-case or mixed-case, only the first 12-18 characters of the name will be included at Arial font size 11 (the default font/size). However if the font is Arial and the font size is changed from to "9" then 20-26 characters will be included. And if the orientation is changed to Landscape then 30-36 characters will be included.
2- Under Financial Reports the option "Prior Year Compare" was changed to "Prior Mo-Yr Compare" to reflect the fact that the user can now enter the Mo-Yr to compare to as opposed to the program assuming the comparing Mo-Yr is always one year in the past.
Both versions:
1. When entering PO, AP, Adjustment/JE, and Manual Ck entries, pressing F4 will now repeat the last amount. This is handy if several entries in a row are for the same amount.
2. On the AP screen (under the "Delete" command) there is a command to delete all AP entries for all vendors. This command's name was changed and was changed to only allow access if there are no AP entries displayed.
3. When printing 1099s the filing year prints on the form and is inserted into any e-file built. Previously the report year was stored on the "Options-Vendor 1099s" screen. However if user failed to change the setting the wrong year could be used. Therefore the report year is now automatically computed by subtracting 1 from the system year except if the system month is December 1 is not subtracted. The report year can also be changed on the 1099 screen if necessary.
March 2023
The "Electronic Payts" program had two changes made:
a. The "Delete" command was changed to have two sub-commands.... "Delete Selected Line" and
"Delete All Lines".
b. There is a new "Import Elect Pymts" command that is used to import electronic payments from a
"csv" file.
February 2023
Postgres Only: if using passwords and user enters the program using the "Purch Order" password, the program "Options-History Printer" was accessible. The program was changed to disable that command when using that password.
Postgres Only: when printing the Bank Reconcile report, if a new page was started while printing the Cash Acct balances, the print was too high on the new page.
November 2022
Earlier in the year the "Print to csv File" routine was changed to have a folder name stored in the registry separate from the file name. However if an existing file was written to a new folder (a folder not previously in the registry), the existing folder name was removed. This has been fixed.
The filing year was moved down slightly on the 1099-Misc form.
October 2022
Both versions of Budget were re-compiled using C++ version 11.2.
Postgres version only: There is a new "Vendor Register" report found under "Vendors-Print-Report" that prints detail records in vendor order.
September 2022
The filing year is no longer pre-printed on the 1099-Misc and 1099-NEC forms. Therefore the 1099 routines were changed to print the filing year on the form. On 1099-Misc form the vendor acct# box was moved so the 1099-Misc routine was changed to print the vendor acct# further down on the form.
Postgres version only:
1- The Bank Reconciliation report was recently changed to include the vendor name with outstanding checks. However in that change, depending upon whether vendor names are all upper-case or mixed-case, only the first 12-18 characters of the name was included. The program was changed to include more of the name if space is available. For example if the font is Arial and the font size is changed from "11" (which is the default size) to "9" then 20-26 characters will be included. And if the orientation is changed to Landscape then 30-36 characters will be included.
2- The "Bank Positive Pay" register was changed to print the date as MM/DD/YYYY.
August 2022
Both versions of Budget were re-compiled using C++ version 11.1.5 which is the language used to create Budget.
Postgres version only:
1- The records on the Registers reports may now be printed in vendor name order although the
default is Refr# order.
2- On the AP screen is the command "Import AP" which allows AP entries to be imported from a "csv"
file. The program was changed to have a "browse" button for locating the import file.
3- On the "Options-General" screen user can set the account format entering up 22 digits and 7
separators. If user entered more than 22 digits the program did not correctly drop the extra
digits. This has been fixed.
4- In the "Detail" program user may access a detail record by entering a vendor name at the bottom
of the screen (and scrolling if needed to the record desired). If the vendor name entered was
more than 17 characters the program crashed. This has been fixed.
5- The Trial Balance report (found under Financial Reports) was not including prior year auto-entries
posted to the fund balance. This has been fixed.
July 2022
Postgres version only:
1- The Bank Recon report now includes the payee in the list of outstanding checks.
2- The Detail Ledger report now allows user to do account "lookups" when entering ranges
of account#s.
May 2022
Postgres version only: on the 'Vendors' screen user can now do an "Address" Lookup. At the bottom of the screen user can now enter a partial address and select "Lookup" to view all matching addresses. For example if user enters MAIN and selects "Lookup" any vendor whose address has MAIN in it will display.
April 2022
Postgres version only:
1- Under Financial Reports the option "Last Year Compare" was changed to "Prior Mo-Yr
Compare" to reflect the fact that the user can now enter the Mo-Yr to compare to as
opposed to the program assuming the comparing Mo-Yr is always one year in the past.
2- The "Registers" report screen now has the new option "Bank 'Positive Pay'". This is a
slight variation of a regular "Check" register in that the check "Description" is not
included and the "csv" format is specific to a major bank.
C-Isam version only (these changes were already in the Postgres version):
1- On the "Report Formats--Print--Report" screen the option "Missing Accts" was changed to
"Missing/Duplicate Accts" to reflect the fact that not only missing accts can be flagged but
also accts appearing more than once in the report format.
2- When printing to a "csv" file the screen that displays to define the name of the file was
changed to have a separate field for the drive/folder name. If the drive/folder name is
left blank then the file will be stored in path specified in the "Start-in" field in the program
shortcut icon.
3- When outputting a detail ledger report to a "csv" file, the invoice# is now included.
4- When printing the Reconcile report the difference in the Bank and Book balances is now
included on the printed report.
March 2022
On the "Detail" screen is a new "Ck Import" command. This allows user to import a file containing check info to auto-create check detail records.
Postgres version only: when printing to a "csv" file the screen that displays to define the name of the file was changed to have a separate field for the drive/folder name. If that field is left blank then the file will be stored in the path specified in the Start-in field of the program's shortcut icon.
Postgres version only: when outputting a detail ledger report to a "csv" file, the invoice# is now included.
Jan. 2022
Postgres version only:
The Check "Reprint" routine did not work if the bank code and fund was selected from drop-down lists.
The Claims List report was changed to read records faster.
Dec. 2021
A problem was found when printing 1099-NEC forms. On even pages (2, 4, 6, etc) the vendor info that should on form #2 printed on form #3 and the info for form#3 printed on form #2.
Postgres version only:
a. When printing the Bank Reconcile report the difference between the Book and Bank balances now is included.
b. When manually entering entries on the AP screen the Acct Balance (budgeted amt remaining) displays for each budget acct entered.
Oct. 2021
1099 Misc and NEC electronic file record formats updated for 2021.
Sept. 2021
1099-NEC forms for 2021 were changed to be '3 to a page' instead of 2. This required a third "top" margin setting on the "Options-Forms 1099" screen.
The Purchase Order, Accts Payable, and Manual Check programs were changed so that the "Print-Screen" print-out prints smaller so as to fit on 8 1/2" wide paper.
Postgres version only: the "Description" on the Manual Checks screen was widened.
Postgres version only: if using a Budget password (not a Postgres password) and the fourth letter in the password is "p" (lower-case P) then the password was not accepted. This has been fixed.
Postgres version only: when running a Detail Ledger in acct# order, if a beg/end acct# was entered and both acct#s are invalid numbers the program displayed an error. This has been fixed.
Aug. 2021
Postgres version only: under Financial Reports the Trial Balance, Last Year Compare, and 12-Month reports were changed to process records faster so the reports should run several times faster than before.
July 2021
Postgres version only: under Financial Reports the Budget and Encumbrance reports were changed to process records faster so the reports should run about twice as fast as before.
June 2021
C-Isam version only: the Adjustments/JE screen was changed to make the "Acct Description" column wider and the Manual Ck screen was changed to make the "Description" column wider.
Postgres version only: in 'Report Formats - Print - Report' there is a "Missing Accts" option which will print/display a list of accounts missing from the report format. That command was changed to "Missing/Duplicate Accts" so that accounts appearing more than once in the report format will also be noted.
Postgres version only: the Detail Ledger report was changed to process records faster so the report should run 2-3 times faster than before.
Postgres version only: there is a new checkbox on the Options--General screen titled "Ask Before Closing Budget". If checked the program will display a confirmation screen when closing Budget using the Esc key. Some users use the Esc key to close screens and sometimes press the key too many times causing the program to close which means you have to re-load the program, re-connect to Postgres, possibly re-enter a Budget password, and re-load the Mo-Yr. Therefore if you normally use the Esc key to close screens then checking this new checkbox might be helpful. Note: if Budget is closed by clicking "X" or the "Exit" command the confirmation screen does not display.
May 2021
Postgres version only: one way to edit a detail record is through the use of the "Detail" program. Through a recent glitch that program incorrectly terminated when clicking on "Save". This has been fixed.
April 2021
The Description column and Vendor Name on the Purchase Order screen have been widened.
There is a "Combine" routine on the Vendor screen that moves detail records, accts payable, and purchase orders from one vendor to another vendor. In case only some records should be moved the routine was changed to have a date range option. Now just records that fall within a range of dates can be moved.
Postgres version only: The Account Description column on the Report Format and Adjustments screens have been widened.
Feb. 2021
Postgres version only: on the Vendor screen is a new "Add From csv File" command which auto-adds vendors from a previously created "csv" file. This was previously added in the C-Isam version.
If user logs into a Mo-Yr that is outside the fiscal year and then re-logs into a Mo-Yr that is within the current fiscal the program incorrectly displayed a warning that the Mo-Yr is "out of range". This has been fixed.
Postgres version only: when connecting to Postgres a password must be entered on the "connect" screen. This password is case-sensitive so it important to know if the cap-lock is on. Previously if the cap-lock was on a message displayed when user began entering the password. The program was changed to display the message upon the connect screen displaying. So now even before typing the password you should know if the cap-lock is on.
Jan. 2021
Postgres version only: when building a 1099 e-file if a vendor's EIN# started with zero it was not stored in the file correctly. This has been fixed.
The program that prints 1099-NEC forms also has the option of building a 1099-NEC e-file. There was a problem in that file which has been fixed.
Dec. 2020
C-Isam version only:
On the Vendor screen is a new "Add From csv File" command which auto-adds vendors from a previously created "csv" file.
Postgres version only:
Record type codes were renumbered due to the new "Drct-Pay" record type. The 'Adjustment' type code has a new number causing the "Payroll Transfer" routine to be changed in order to properly code new records as "Adjustments".
The Purchase Order routine "AP/Ck/Adj Transfer" had a glitch which caused POs to not be transferred. This has been fixed.
Nov. 2020
The "Delete" command on the "Pay Bills (A/P)" screen now contains the option to "Delete All Lines" (in addition to the "Delete Selected Line" option). So if there are several AP lines to be paid to a vendor and all lines need to be removed, this is a faster way to do it.
The program was changed to be able to print the new 1099-NEC form as well as print the 1096 transmittal form and build a 1099-NEC e-file.The new form/file is how non-employee compensation is now reported (previously it was reported on the 1099-Misc form).
Postgres version only: payments to vendors may now be done via 'direct-pay' (i.e. an ACH file). This is done by setting up one-time direct pay banking info in 'Options' and bank r/t#s and acct#s on the vendors who are to be paid via direct-pay. Then in the "Pay Bills (A/P)" program there are new "Direct Pay" options.
Postgres version only: there is a new Financial Report type titled "12 Month Report". This report prints MTD totals for a span of 12 months beginning with the Mo-Yr entered by user. So if the Mo-Yr is 01-2020 then monthly totals are printed for 01-2020 thru 12-2020.
Aug 2020
The "Amount" column was widened on the Registers report.
July 2020
C-Isam version only: The Budget Acctg software is written using the C++ programming language. The program was re-compiled using the latest version.
There was a glitch in Budget Preparation that did not allow users to add a new line if the line being added was between two lines that were numbered only 1 apart. This has been fixed.
May 2020
On the Budget Main Menu is a "Help" command. That command has been changed to display two sub-commands..... "About Budget Manager" and "Budget Manager Overview". "About Budget Manager" is new and displays contact and support information.
C-Isam version only: On the Accounts and Vendor screens is a "History" command. Under that command is a "Selected Mo-Yr" command. That routine was changed to allow a range of Mo-Yrs instead of allowing only a single Mo-Yr.
Jan. 2020
The Receipts and Adjustments/JE posting programs were changed to make sure the posting date is within the logged-in Mo-Yr.
Postgres version only: On the Accounts and Vendor screens is a "History" command. Under that command is a "Selected Mo-Yr" command. That routine was changed to allow a range of Mo-Yrs instead of allowing only a single Mo-Yr.
Feb. 2020
The Cemetery Main Menu now always opens in "maximum" size mode (uses the entire screen).
The Inquiry program "Display a List of Cemetery Records" used to allow for a "narrow" screen format for those having older displays and a "wide" format for those having newer displays. Now only the "wide" format is used since most everyone now have wide flat screen displays.
Aug. 2019
Images of deeds can now be viewed in the Cemetery software. The image must be in "jpg" format and stored in a folder defined on the Setup screen. Then when accessing a cemetery record user may select "Display Deed" to display the document. Document names must be the deed number with ".jpg" attached on the end. For example if the deed number is A1005 then the image name should be "A1005.jpg".
There is a new "Enter Cemetery Records" command at the top of the Main Menu. This would be the same as selecting "File Maintenance - Maintain Cemetery Records".
On the Maintain Setup (Parameter) screen is a new "Print Screen" command should you want to have a record of how questions are set on this screen.
Dec. 2018
The "Summary" report now has a "Print to Screen" option. This allows you to get counts without printing to paper or is a way of previewing before printing.
Feb. 2017
The Status and Occupancy/Burial reports now have a "Print to Screen" option which is an easy way to "preview" the report before printing to paper.
Sept 2016
A new routine was added to create a "csv" formatted file with Cemetery record info. The file can then be imported into a spreadsheet program like Excel.
Jan. 2016
Due to a glitch, beginning in 2016 Inquiry and Report screens displayed "19" as the century in the default "End" date (ex: 01/15/1916). The program was fixed to properly display the default ending dates with a century of "20" (i.e. 2016).
Court:
July 2023
In the "Add Electronic Citations" program, the citation list now prints a zero violation as "0" instead of leaving the value blank.
June 2023
If a citation is displayed that has a 0 (zero) violation code, the violation description could display the description from the previously displayed citation. The program was changed to make sure the violation description is blank when the violation code is 0.
May 2023
The "Add Electronic Citations" program was changed so that when the setting "Warnings" is "N"o the program checks the records in the electronic file for a warning and if any are found they are skipped. Before, when this setting was "N" the program assumed there were no warnings in the file so all records were merged as citations. Now the program actually checks.
The "Add Electronic Citations" program was changed to add "GeoSafe" as a vendor who would potentially supply a file with electronic citations.
March 2023
Under the command 'Miscellaneous' are programs to build files that can be imported into other programs. Program #5 under Miscellaneous was changed to allow the building of a citation file in "csv" format. "Txt" formatted files were already allowed to be built.
Aug. 2022
On the citation screen there are "Pmts" and "Notes" commands. The "Pmts" command allows user to open a screen to enter partial pmts and the "Notes" command opens a screen to enter additional notes and comments for the citation. When a citation displays there is nothing to indicate if partial pmts and add'l notes have already been entered. Therefore the program was changed to display the text in these commands in green if there are records while red text indicates no records.
On the citation screen there is a new "Help" command that when opened displays text describing shortcuts and tips relating to entering a citation. Some of the shortcuts and tips on this new screen were already on the "Help - Tips and Reminders" screen that is on the Main Menu so they were taken off that screen and some additional tips were added to it.
When entering a citation a violation code is entered or selected from a list. If the code is entered and is invalid the program now displays "Invalid Violation Code". Before, when an invalid code was entered the program correctly stayed in the code field but no message displayed indicating what the problem was.
Jan. 2022
For those who merge electronic citations, the electronic records could contain badge#s for the officer#s but you may not use badge#s to identify officer records. If this applies you can now enter the officer badge# on the officer record so that the merge program can figure out the officer code to place on to added citation (or warning) records.
Dec. 2021
For those who merge electronic citations, an option was added to allow the docket# be the citation with the citation year appended. For example if merging citation# 1385 with a citation dated 01/23/22 the docket# would be 138522.
March 2021
The "#22-Unpaid Citations Rept" program was changed to turn on the option of building a file for the vendor Aberdeen Enter. while on the report screen. This way if the primary file you build is to send to on-line payt vendors (not collection agys) then you can change over to the Aberdeen format without changing the setting on the "#6-File Maintenance - Modify Parameter File" screen.
Sept. 2020
Mailing labels may now be printed using 3-across laser sheets.
July 2020
There is a new routine under File Maintenance to automatically write-off old unpaid citations. The write-off is accomplished by either moving the write-off date to the citation's "Pd Date" or by moving zeroes to the Fine Due Amounts.
The Warnings List now has a "Print to Screen" option.
March 2020
Those who add citations automatically using a file created by vendors digiTicket, Scenedoc, or Brazos, it is possible that a batch of citations may need to be removed and added again. There is a 'File Maintenance' - '#7-Delete Citations by Docket#' that allows a range of docket#s to be entered. However if the citation# is used as the docket# the docket#s may not be in sequential order. So that program was changed to allow citations to be removed by range of docket#s or citation dates.
Feb. 2020
The program that builds an unpaid citation file (#22 under Reports and Forms) was changed to add the driver license state to the file formats (Unpdcitn.txt and Unpdcitn.csv).
Jan. 2020
When printing Bench Warrants format "C" was changed to print the phrase "Failed to comply or pay" instead of "Failed to pay".
